Setting Fixed Quantity Rules in Your WooCommerce Store

If you have an online store, you probably want to sell as much as possible. But what if we tell you that putting restrictions and controlling how much your customers can purchase is actually beneficial?

This is called setting fixed quantities for products, and it can look different depending on what you do: 

  • Setting the minimum quantity someone can buy (if you sell small items like reels of cotton, you may not want customers to be able to buy just one)
  • Setting the maximum quantity (in the case of rare and extremely sought-after items)
  • Setting quantity increments (e.g. letting customers only buy in batches of five)

Without these boundaries, you might face challenges such as handling too many minor, non-profitable orders or dealing with stockouts and surplus inventory from unregulated bulk purchases. 

Effective quantity control can prevent these issues and ensure better inventory management and customer satisfaction. This article will explore the benefits of integrating fixed quantity rules into your WooCommerce store and provide a detailed guide on using the WooCommerce Quantity Discounts, Rules & Swatches plugin to achieve this. 

Why restrict customers to buying products in fixed quantities?

As a WooCommerce store owner, there are several situations where you might want to control the quantity of products a customer can purchase. Here’s why and when setting fixed quantities can be particularly beneficial:

  • Multiples: If you sell products that naturally come in groups – like sets of cutlery or packs of batteries – you may want your customers to purchase them in specific multiples (e.g. sets of 3 or 5).
  • Limited edition items: For exclusive or collectible items, you might limit the maximum quantity per customer to spread availability and maintain a sense of exclusivity, boosting demand.
  • Minimum order quantities: When dealing with low-cost items, such as stationery, setting a minimum order quantity ensures that each transaction is economically viable, preventing losses on tiny orders.

Setting fixed quantities can have several advantages for your business:

  • Exclusivity and demand: By restricting the availability of certain products, you can create a sense of exclusivity, which often drives up customer interest and demand.
  • Inventory management: For products in high demand, fixed quantities ensure that stock is distributed evenly among customers, avoiding quick sell-outs and disappointed customers.Example of setting maximum quantities for exclusive products
  • Streamlined fulfillment: Implementing fixed quantities simplifies the packing and shipping process, reducing the time spent per order and decreasing the chance of errors.
  • Encouraging bulk purchases through quantity discounts: When customers understand they must buy a certain amount, they often go ahead and purchase more than they originally intended, which increases the average order value. This effect can be enhanced even further by adding on quantity discounts.Example of applying discounts for larger quantities

What is the difference between fixed and dynamic quantity in WooCommerce?

Fixed quantity settings restrict customers to specific purchase limits. For example, they might only be allowed to buy items in predetermined amounts or multiples, such as packs of six or a minimum of ten units. This method ensures control over how much or how little of an item is sold.

On the other hand, dynamic quantity offers more flexibility, allowing customers to purchase any amount they desire. While this flexibility can enhance customer satisfaction by giving them exactly what they need, it may not always align with practical business needs, especially for specialized or bulk goods.

Fixed quantities offer a strategic advantage for maintaining consistent stock levels. By controlling exactly how many units are sold, you can prevent over-selling and ensure that your inventory is managed efficiently. This approach is particularly useful for items that are either costly to restock quickly or are in limited supply, helping to stabilize your supply chain and reduce inventory-related stress.

Examples of products that benefit from having fixed quantities

Implementing fixed quantity rules in your WooCommerce store can bring a structured and predictable sales approach that is beneficial for various types of products. Here are some examples of how fixed quantities can be advantageous:

  • Bulk goods: Items sold in bulk, such as grains, spices, or chemicals, are often handled more efficiently when sold in fixed quantities. This could mean selling these items per kilogram or by other specific volume measurements. Fixed quantities simplify inventory tracking and streamline the packaging process, reducing the complexity of handling diverse order sizes.
  • Limited edition items: For products that are unique or released in limited quantities, such as collector’s items or special edition books, fixed quantities can prevent stockpiling by a few customers. This helps maintain fair distribution and discourages the practice of buying to resell at inflated prices, ensuring that more customers have the opportunity to purchase these desirable items.
  • Bundle products: Some products are often sold as part of a set, like gift baskets, skincare sets, or bundles of home goods. Setting a fixed quantity for these bundles ensures that the promotional or intended grouping is maintained, enhancing the product’s appeal and simplifying marketing efforts.
  • Promotional items: Offers such as “Buy one, get one free” or bulk discounts depend on fixed quantity rules to ensure that the conditions of the promotion are met consistently. This helps prevent confusion at checkout and ensures that promotional stocks are used effectively, boosting sales while managing inventory.
  • Subscription-based models: For businesses that operate on a subscription basis, such as monthly boxes of snacks, coffee, beauty products, or books, fixed quantities are crucial. Subscribers expect a consistent number of items per delivery, which simplifies logistics and maintains customer satisfaction through predictable service.Example of a coffee subscription service
  • Craft and DIY stores: Shops that sell small components like beads, screws, or nails often set minimum purchase amounts. For example, customers might need to buy at least 100 beads or 50 screws. This approach makes smaller transactions economically viable and simplifies the packaging and shipping process, as handling very small quantities individually could be inefficient and not cost-effective.

Step by step: How to set fixed quantities using the WooCommerce Quantity Discounts, Rules & Swatches plugin

WooCommerce Quantity Discounts, Rules & Swatches plugin homepage

The WooCommerce Quantity Discounts, Rules & Swatches plugin is a versatile tool designed to enhance the functionality of WooCommerce stores by allowing precise control over product quantities and pricing. 

This plugin enables store owners to set minimum and maximum purchase limits, define quantity increments, and offer variable pricing based on the quantity purchased. One of its standout features is the ability to create visually appealing swatches for products, which can replace standard dropdowns for variations, making the shopping experience more interactive and user-friendly.

Example of designed quantity swatches

Now, let’s see how you can use this plugin to set fixed product quantities in WooCommerce. 

1. Install and activate the WooCommerce Quantity Discounts, Rules & Swatches plugin

  • Log in to your Studio Wombat account with the credentials you received by email after purchasing the plugin. 
  • Download your plugin.Download the plugin from your Studio Wombat account
  • Go to your WordPress dashboard and click Add New PluginAdding a new plugin in WordPress
  • Upload the .zip file you downloaded when you purchased the plugin.Uploading a plugin to WordPress
  • Go to your plugin list and ensure it’s activated with the correct license key. Activated plugin

2. Setting up fixed quantity rules 

You can do this in 2 different ways: 

  • Set up rules for a specific category

Go to Products → Categories, and click on the category you want to edit.

Editing a product category

Then scroll down until you see the quantity settings and adjust as needed. 

Quantity rules for product categories
  • Set up rules for a specific product 

Go to Products and select the product you want to edit. In the Product data window, click on Quantity options, and then you can see the settings to set up minimum and maximum quantity, the default quantity, and more.

Quantity rules for a specific product

3. Setting up quantity increments 

The settings for the quantity increments are in the same place as the maximum and minimum quantity settings. The only thing you need to do is specify the exact number and put it in the Step interval field.

Adding a step interval to a product category

For your customers, it will look something like this: 

Example of quantity increments

Next steps: Enhancing your WooCommerce store with fixed-quantity products 

Including fixed quantities in your WooCommerce store is a great way of managing inventory and enhancing customer satisfaction. With the WooCommerce Quantity Discounts, Rules & Swatches plugin, setting up these parameters is straightforward and gives you significant flexibility and control. This tool allows you to easily establish minimum and maximum purchase limits and step intervals, ensuring that your products are sold in precisely the amounts you want them to be.

In addition to basic quantity controls, the plugin also offers the ability to set up bulk quantity discounts, which can encourage larger orders and increase your store’s average order value. The user-friendly interface and additional features like product swatches enhance the shopping experience, making it more interactive and visually appealing.

Streamline your sales process and improve inventory efficiency with fixed quantities. Download the WooCommerce Quantity Discounts, Rules & Swatches plugin and start setting up fixed quantities to see a real difference in how your products are sold and managed.